Services

Planning for the success of your conference starts on Day 1. Establishing and tracking progress using a detailed project plan will ensure your conference delivery stays on time and everyone on the team is working together seamlessly.

Much more than a long to-do list, your project plan will be embedded with strategies to achieve all your success factors. And we’ll look beyond the metrics to incorporate organisational goals which may include membership growth, stakeholder engagement and marketing reach.

As your project managers, the team at Conference Professionals will be responsible for leading from pre-planning through to delivery and conference review. Our expertise in delivering sensational association conferences, along with your corporate and subject matter knowledge and connections, will ensure your conference exceeds expectations.

A healthy financial outcome is generally one of the key goals for association conferences. And it all starts with a transparent and informed budget that informs key pricing decisions.

If we do say so ourselves, this is where Conference Professionals truly shines – we’ve managed to increase surpluses by more than 500% and turn struggling conferences into reliable income streams while also enhancing the experience for delegates and sponsors.

If it is realistic budgeting, informed advice on pricing and inclusions, and a deeper understanding of what it takes to ensure financial success that you need, let’s talk! We can ensure that you will always know the implications of your decisions and how you are tracking against your budget – no surprises!

The heart and soul of your conference, we will be with you every step of the way providing contemporary ideas and guidance as – together – we formulate an inspirational program aimed at making your conference a ‘must attend’.

Whether it is co-ordinating blind reviewing scientific abstracts, working with a bureau to find the perfect professional speaker or MC, incorporating active learning opportunities, or ensuring we attract emerging speakers, we’re up for the challenge.

Of course, all associations have a story to tell during their conference. Whether it is the launch of your new strategy or a developing policy issue for your members, we can help design your program so that association outcomes are incorporated with industry learning – after all, your conference is the perfect platform to get your message across.

Association conferences bring your industry together. At Conference Professionals, our expertise is ensuring that your supporters are engaged in your conference in a way that contributes to your shared goals and reputation as well as your bottom line.

When it comes to sales, we don’t just send emails – we call and we listen! Often your supporters are seeking something beyond the prospectus and our understanding of your strategic goals means we can tailor a package that serves you and your supporter equally well – it’s a win-win!

Once the deal is done we’ll get to work to ensure that entitlements are delivered in a timely and equitable manner, that onsite logistics from bump-in through to bump-out are seamless and that repeat business is guaranteed.

Gala dinners, awards functions, networking parties, happy hour with your exhibitors, wellness activities and local touring – just to name a few!

What’s your preference … Elegant black tie gala dinner or team building over jigsaw puzzles? Roller coaster rides during pre-dinner drinks or an early morning power walk exploring the host city? Often the highlight of your conference, your social functions and other activities can provide a sense of belonging and the opportunity to celebrate shared achievements.

Whatever your goals, we can find a solution that promotes interaction without blowing the budget. Our eye for detail ensures we can establish and interpret your brief and deliver a memorable experience that inspires your delegates and creates an inclusive ambience.

From apps to timely information, online registration portals to emergency contacts, we’ve got you covered. Getting your delegates to your conference and engaging them throughout and beyond is critical to ensuring they receive true value and will recommend attendance to others.

Through a combination of communications, technology and customer service, we make it easy for them to register, provide a range of options to assist their planning, and ensure they are well informed and have everything they need throughout the event.

Of course we’ll keep you informed along the way by providing timely metrics throughout the lead up to your conference. Once onsite, we’ll handle the queues and questions leaving you to make the most of having your community together.

It starts with development of a brand and theme that inspires your sector to participate and continues beyond the closing address. And the best news … it doesn’t have to break the bank.

Once we’ve settled on a catchy theme and graphic, we’ll set to work to launch your conference then structure your regular communications so that you meet your targets including abstract submissions, registrations and sponsorship sales. We’re adept at making scarce resources go a long way, getting your conference brand ‘out there’ and building excitement via all possible channels.

All communications will be tailored to the channels they are distributed on – and we’ll work with you on how we use each channel based on your sector and demographics. To maximise return on investment, we’ll ensure all communications drive traffic back to your conference website.

Sourcing and liaising with venues and suppliers that know what is needed to deliver a fantastic event is a critical element of our role. Conference Professionals works closely with the client to ensure we understand the brief, then work our magic to bring it all together.

As an extension of our team, your venues and suppliers will not only deliver to our brief but provide opportunities that enhance the conference experience for delegates and sponsors.

Clients have the option to tap into our growing buying power or use their preferred suppliers. Either way we’ll do all the legwork to ensure that you get great service and value.

Let the fun begin! At Conference Professionals our team really comes into its own when we arrive onsite – at either your physical venue and/or your virtual hub. Our organisational expertise throughout the pre-planning phase and onsite teamwork really does make the dream become a reality.

From platinum sponsors to first time delegates, our aim is to ensure that everyone feels welcome and valued. Working with the venue and other suppliers, we aim to deliver a memorable experience. And .. when plans change at the last minute we’ll be there to get everything back on track with the minimum of fuss.

Whether your event is face-to-face, hybrid, virtual or hubs – you can be assured that our expertise will contribute to a conference that exceeds your expectations.

Setting milestones and success metrics which are tracked throughout the conference delivery journey and during a final review is critical to ensuring you achieve your goals.

At Conference Professionals we will work with you from the very start to embed regular review and reporting systems throughout the planning phase so that we all have a deep understanding of how things are coming together and can address circumstances as they arise.

When the conference is over, the final phase of our work begins. Along with finalising certificates and surveys, we will draw together all the outcomes. By providing a detailed report which compares actuals to identified goals, and provides recommendations for your consideration, we aim to position our clients to build on the successes of your conference.